Booked meetings from cold email, with the infrastructure handled.
What is a managed cold email agency?
A managed cold email agency runs your one to one outbound email for you, which is different from marketing email blasts. We set up and warm the sending domains and inboxes, build and verify the lead list, write and test the sequences, and report the results. You bring the offer and reply to interested prospects. Quantum programs start at $3,995 a month.
| Starting price | $3,995 per month, or $39,995 per year paid up front |
|---|---|
| Sending volume | 25,000 to 100,000 emails per month |
| Above 100,000 emails | $1,000 per month, or $10,000 per year, for each additional 25,000 emails |
| Contract | Six month minimum on monthly plans. Annual is paid up front. |
| Setup fee | None |
| Guaranteed option | Pay per meeting at $1,000, paid up front |
| Replies | Your team replies from an inbox we give you access to |
| Contact data | $0.50 per contact if we provide it |
| Email validation | $0.10 per contact |
Is cold email the same as email marketing?
No. Cold email is outbound one to one email: a real person writes to one specific buyer about a specific problem, and a real person answers the reply. Email marketing is a broadcast to a subscriber list. Quantum runs the first kind, never blasts.
| Marketing email blasts | Quantum one to one outbound | |
|---|---|---|
| Who it is for | A broad list of subscribers | A defined set of ideal buyers |
| The message | One design sent to everyone | Short plain text written to one person and their role |
| Sent from | A marketing platform | Individual inboxes, in small daily volumes |
| Goal | Awareness and clicks | A reply, then a booked meeting |
| What happens on reply | Usually nothing | A person on your team answers the same thread |
That is why the page talks about inboxes, domains, and per inbox limits instead of open rates and newsletters.
Four stages from blank slate to booked meetings
Cold email works when the sending infrastructure, the list, and the message are all in good shape. We own all three.
Infrastructure
Sending domains and inboxes sized to your volume, with DNS and authentication configured correctly.
Warm-up
Every inbox builds sending reputation before a single campaign goes out.
Campaigns
Targeted, verified lists and short one to one sequences written for your offer and your buyer.
Testing and reporting
Subject lines and copy tested against each other every month, with a monthly report on sends, replies, and meetings.
How many cold emails can you send per day?
A common planning figure is about 20 emails per inbox per day and 100 per domain per day. At 50,000 emails a month, that is about 2,273 emails per sending day, 114 inboxes, and 23 domains. Mailbox providers set the real limits, so read Google's email sender guidelines. We build and maintain all of the infrastructure.
| Emails per month | Emails per sending day | Inboxes | Domains |
|---|---|---|---|
| 10,000 | 455 | 23 | 5 |
| 25,000 | 1,136 | 57 | 11 |
| 50,000 | 2,273 | 114 | 23 |
| 100,000 | 4,545 | 227 | 45 |
| 200,000 | 9,091 | 455 | 91 |
Assumes 22 sending days a month, 20 emails per inbox per day, and 100 emails per domain per day.
Cold email ROI calculator: size a campaign
Set how many new contacts you want to reach each month. The calculator works out sending volume, inboxes, domains, and the replies and meetings you can expect at benchmark rates. Add your deal size, show rate, close rate, and sales cycle to see the revenue it could produce.
Worked example with the default inputs: 15,000 new contacts per month, 3 emails per sequence, the benchmark reply and meeting rates, and the best fit plan billed monthly.
*Monthly plan at full volume. It carries a six month minimum. Paying annually brings it to about $4,166 a month, or $829 less each month.
Month by month
Swipe sideways to see every month.
| M1 | M2 | M3 | M4 | M5 | M6 | M7 | M8 | M9 | M10 | M11 | M12 | 12 months | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Emails sent | 11,250 | 22,500 | 33,750 | 45,000 | 45,000 | 45,000 | 45,000 | 45,000 | 45,000 | 45,000 | 45,000 | 45,000 | 472,500 |
| Meetings booked | 5.6 | 11.3 | 16.9 | 22.5 | 22.5 | 22.5 | 22.5 | 22.5 | 22.5 | 22.5 | 22.5 | 22.5 | 236.3 |
| Meetings held | 4.2 | 8.4 | 12.7 | 16.9 | 16.9 | 16.9 | 16.9 | 16.9 | 16.9 | 16.9 | 16.9 | 16.9 | 177.2 |
| Closed deals | 0.0 | 0.2 | 0.6 | 1.1 | 1.5 | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 15.2 |
| Revenue collected | $0 | $1,710 | $5,365 | $9,487 | $14,077 | $17,423 | $19,294 | $21,164 | $23,034 | $24,905 | $26,775 | $28,645 | $191,879 |
| Cumulative revenue | $0 | $1,710 | $7,075 | $16,562 | $30,639 | $48,062 | $67,356 | $88,520 | $111,554 | $136,459 | $163,234 | $191,879 | $191,879 |
| Your investment | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $4,995 | $59,940 |
| Cumulative investment | $4,995 | $9,990 | $14,985 | $19,980 | $24,975 | $29,970 | $34,965 | $39,960 | $44,955 | $49,950 | $54,945 | $59,940 | $59,940 |
| Net return | -$4,995 | -$3,285 | $370 | $4,492 | $9,082 | $12,428 | $14,299 | $16,169 | $18,039 | $19,910 | $21,780 | $23,650 | $131,939 |
| Cumulative net return | -$4,995 | -$8,280 | -$7,910 | -$3,418 | $5,664 | $18,092 | $32,391 | $48,560 | $66,599 | $86,509 | $108,289 | $131,939 | $131,939 |
| ROI to date | -100% | -83% | -53% | -17% | 23% | 60% | 93% | 122% | 148% | 173% | 197% | 220% | 220% |
Estimates only. Reply and meeting rates vary by industry, offer, list quality, and copy, and the benchmark rates are planning assumptions, not guarantees. Revenue uses the figures you enter. Each deal is up-front only, recurring only, or both, in the shares you enter. Up-front revenue is counted in the month a deal closes. Recurring revenue and additional project revenue are counted evenly across each customer's months, up to the length you enter, within the months shown. Deals close after the sales cycle, spread across the two months it falls between. Inbox and domain counts assume 20 emails per inbox per day and 100 emails per domain per day.
How much does a cold email agency cost?
Quantum cold email plans cost $3,995, $4,995, or $5,995 a month depending on volume, or $1,000 per guaranteed meeting. Monthly plans have a six month minimum with no setup fee, or pay for the year up front and save.
Starter
- Up to 25,000 emails per month
- Domains and inboxes included
- Sequence copy and testing
- Monthly report
- Six month minimum, no setup fee
Growth
- Up to 50,000 emails per month
- Domains and inboxes included
- Sequence copy and testing
- Monthly report
- Six month minimum, no setup fee
Quantum Growth
- Up to 100,000 emails per month
- Above 100,000: $1,000 per month, or $10,000 per year, for each additional 25,000 emails
- Domains and inboxes included
- Sequence copy and testing
- Monthly report
- Six month minimum, no setup fee
Monthly plans have a six month minimum and no setup fee.
Want guaranteed results?
Skip the monthly program and buy meetings directly. You pay up front and the meetings are guaranteed. See how pay per meeting compares with retainers and hybrid models.
- Paid up front
- Meetings are guaranteed
- No sending volume to manage
- Domains, inboxes, and sequence copy handled
The terms of the meeting guarantee are set out in your agreement.
Compare plans
| Starter | Growth | Quantum Growth | Pay per meeting | |
|---|---|---|---|---|
| Domains, inboxes, and DNS setup | ||||
| Warm-up and deliverability monitoring | ||||
| Sequence copy and A/B testing | ||||
| Monthly report | ||||
| Inbox access to reply to prospects yourself | ||||
| Guaranteed meetings | Not included | Not included | Not included | |
| Sending volume | Up to 25,000 emails per month | Up to 50,000 emails per month | Up to 100,000 emails per month | Sized to the meetings you buy |
| Billing | Monthly or annual | Monthly or annual | Monthly or annual | Up front |
| Minimum term | 6 months | 6 months | 6 months | None, prepaid |
| Contact data from us | Add-on, $0.50 per contact | |||
| Email validation | Add-on, $0.10 per contact | |||
Need contacts or email validation?
Bring your own list or let us provide one. Either way, we can verify the emails before they go into a campaign.
Pricing last updated October 5, 2026.
What does it cost to book a meeting?
The honest answer depends on your numbers, so the calculator above works it out from yours. Here is the high level version.
Cost per meeting equals your total monthly program cost divided by the meetings it books.
At 100,000 emails a month and 1 meeting per 2,000 emails, you book about 50.0 meetings. On the Quantum Growth plan at $5,995 a month, that is about $120 per meeting*. Paid annually at $59,995 a year, it drops to about $100 per meeting.
*Monthly plans have a six month minimum.
Reply and meeting rates, sending volume, whether we provide the contacts ($0.50 each), and how much of the work you do yourself.
What does the monthly fee cover?
- Domain and inbox setup, sized to your sending volume
- Warm-up and deliverability monitoring
- Sequence copywriting and A/B testing
- Lead list sourcing and verification
- Inbox access, so your team can read and reply to every response
- Monthly reporting on sends, replies, and meetings
Compare your options in What does it cost to get a meeting in B2B? and Outsourced SDR cost in 2026: retainer, pay per meeting, and hybrid compared. Outbound email pairs well with phone outreach. See Outbound Sales and ZoomInfo as a Service.
Cold email agency or do it yourself?
| Do it yourself | With Quantum | |
|---|---|---|
| Domains, inboxes, and DNS | You set up and maintain | We set up and maintain |
| Warm-up and deliverability | You monitor | We monitor |
| List sourcing and verification | You source and clean | We source and verify |
| Sequence copy and testing | You write and test | We write and test |
| Replies | You reply | You reply from an inbox we give you access to |
| Reporting | You build it | Monthly report on sends, replies, and meetings |
What happens after you sign up?
We scope your target market, build the sending infrastructure, warm every inbox, then launch your first campaigns at a ramped volume and report monthly. We confirm the launch date when we scope your program.
- Scope. You tell us your offer, your buyer, and your target market. We size the volume, inboxes, and domains.
- Build. We set up the sending domains and inboxes with DNS and authentication configured.
- Warm. Every inbox builds sending reputation before it sends campaign email.
- Launch. We load the verified list and start the sequences, ramping volume over the first three months.
- Improve. We test copy against copy and send a monthly report on sends, replies, and meetings. You reply to the interested prospects.
Cold email agency FAQ
What is a cold email agency?
A cold email agency runs outbound email for a business. It sets up and warms the sending domains and inboxes, builds and verifies lead lists, writes and tests sequences, and reports results. The client supplies the offer and replies to interested prospects.
How much does a cold email agency cost?
Quantum plans cost $3,995, $4,995, $5,995 per month, depending on whether you send up to 25,000, 50,000, or 100,000 emails a month. Monthly plans have a six month minimum and there is no setup fee. Annual plans are paid up front at a lower price. Above 100,000 emails a month, each additional 25,000 emails adds $1,000 a month, or $10,000 a year. Pay per meeting costs $1,000 per guaranteed meeting, paid up front.
How many cold emails can you send per day per domain?
A common planning figure is about 100 emails per domain per day, spread across inboxes that each send about 20 a day. At 50,000 emails a month that is about 2,273 emails per sending day, 114 inboxes, and 23 domains. Read Google's sender guidelines.
Who replies to prospects?
You do. Every plan includes access to the inbox, so your team reads and answers each response and books the meetings. We do not handle replies.
How large does my target market need to be?
A larger market lets us send fewer emails per contact and test more variations. Smaller markets work too, with tighter targeting and more personalized copy. Tell us how many companies and contacts fit your ideal customer profile and we will size the campaign to that.
Is there a contract?
Monthly plans have a six month minimum and there is no setup fee. Annual plans are paid up front for the year at a lower price. Pay per meeting is prepaid.
How does pay per meeting work?
You pay $1,000 per meeting up front and the meetings are guaranteed. You do not manage sending volume. The terms of the guarantee are set out in your agreement. Compare pay per meeting with retainers and hybrid models.
Do you provide the lead lists?
Yes. If you need us to provide contacts, data is $0.50 per contact. You can also supply your own list. Email validation is $0.10 per contact.
What does it cost to book a meeting?
It depends on your reply and meeting rates and the plan you choose. The calculator on this page works it out from your numbers, and the cost per meeting appears in the results. Read the full guide to cost per meeting.
What is the difference between cold email and email marketing?
Email marketing broadcasts one message to a subscriber list. Cold email is outbound and one to one: a short message written to a specific buyer, sent from an individual inbox in small daily volumes, and answered by a person. Quantum runs one to one outbound, not blasts.
Will cold email hurt my company's domain reputation?
Volume is spread across dedicated sending domains and inboxes with a small daily limit per inbox, and every inbox is warmed before it sends campaign email. That keeps the sending reputation of each address in good shape.
Is cold email better than hiring an SDR?
They solve different problems. A salaried SDR costs more per month and works several channels. Managed cold email is a lower fixed cost for one channel, with the volume built in. Many teams run both. Compare the cost of outsourced SDR models.
Do cold emails work?
They can, when the sending setup, the list, and the offer are all in good shape. The benchmark in the calculator, 1 meeting per 2,000 emails, is a planning assumption and not a promise. Your results depend on your market and your message.
Is cold email legal?
In the United States, business cold email is allowed under the CAN-SPAM Act when it has accurate sender details, a physical address, and a working unsubscribe option. Rules differ in other countries, so confirm the requirements for each market you email.
Why does a campaign need so many inboxes and domains?
Each inbox can send only a limited number of emails per day without hurting deliverability. More volume means more inboxes, spread across more domains, so that no single address carries too much.
How soon do campaigns start sending?
New inboxes need a warm-up period before they send campaign email. We confirm the launch date when we scope your program.
Are the reply and meeting rates in the calculator guaranteed?
No. The benchmark rates are conservative planning assumptions, and actual results depend on your industry, offer, list quality, and copy. Change the reply and meeting rates in the calculator to model your own numbers. Pay per meeting is the option that guarantees meetings.